Common Ledger Get a quote

PayHOA accounting services

PayHOA bookkeeping and board reporting without the volunteer scramble.

Common Ledger helps self-managed HOAs, condo associations, and POAs use PayHOA as the system of record while we handle the monthly accounting rhythm: reconciliations, owner ledgers, assessment posting, AP coordination, board packets, and cleanup.

Get a quote Call 830-262-2210
70+associations managed by our operating teams
2,500+doors managed across Texas and Seattle-area operations
$299monthly starting point for association accounting
PayHOAsoftware cost covered for qualifying transitions

What we do

A finance layer built around how PayHOA actually works.

Many boards buy software to escape spreadsheet chaos, then discover the real bottleneck is still human: reconciliations, owner questions, late balances, board packet prep, and treasurer turnover. Common Ledger fills that gap.

  • Monthly bank reconciliations and close checklist
  • Assessment billing, owner ledgers, and AR aging
  • Accounts payable coordination and board approval support
  • Board-ready financial statements and variance notes
  • Reserve tracking and special assessment support
  • PayHOA portal, document, request, and owner communication support

Best-fit associations

Who searches for PayHOA help?

Self-managed boards

Boards that like the control and cost of self-management but need a reliable accounting back office.

Volunteer treasurers

Treasurers who inherited messy books, incomplete ledgers, or a close process that only one person understands.

Management companies

Managers using PayHOA who want a specialized accounting team behind the scenes.

Pricing

Clear monthly pricing, scoped to the work.

Full-charge association accounting starts at $299/month. Virtual HOA admin services start at $75/month. Cleanup, catch-up, expanded admin scope, and special projects are quoted after review.

Cleanup, catch-up, resale charges, payment processing, postage, optional add-ons, and state-specific pass-through fees are scoped separately where applicable.

PayHOA transition offer

For qualifying communities that move to Common Ledger and use PayHOA through our service plan, Common Ledger covers the standard PayHOA software cost.

Ask about fit

Questions

PayHOA accounting FAQ

Does Common Ledger replace PayHOA?
No. PayHOA remains the association platform. Common Ledger works inside PayHOA as the accounting and administration team that keeps records, owner ledgers, reports, and board packets current.
Is Common Ledger affiliated with PayHOA?
No. Common Ledger is independent and is not affiliated with, sponsored by, or endorsed by PayHOA. PayHOA names and logos are used only to identify the platform Common Ledger supports.
Can you help if our PayHOA books are already messy?
Yes. We quote cleanup separately after reviewing the state of the books, bank accounts, owner ledgers, unpaid invoices, and prior reporting.

Next step

Show us your current PayHOA setup.

We will review the platform, unit count, support needs, and close history, then give you a fixed monthly quote.

Get a quote Email info@common-ledger.com