Self-managed HOA accounting
Keep the control of self-management. Outsource the accounting burden.
Self-managed communities can save money and stay board-led, but the books still need professional discipline. Common Ledger gives boards a repeatable monthly close, clear financial packets, owner ledger control, and optional virtual admin support.
The board problem
Volunteer treasurers should not be the single point of failure.
When one volunteer owns the accounting process, the association is exposed every time there is turnover, a missed reconciliation, a late packet, or an owner ledger dispute. We turn the work into a documented monthly process.
- Monthly close checklist and bank reconciliation
- Board packet preparation and budget-to-actual reporting
- Owner ledger upkeep, dues posting, and AR aging
- Accounts payable coordination and approval support
- Reserve and special assessment accounting support
- Virtual owner support, document management, and meeting prep add-ons
Good fit
Built for smaller boards that need professional rhythm.
Smaller communities
Simple monthly books, clean ledgers, and full-charge association accounting starting at $299/month.
Accounting support
Full-charge association accounting starts at $299/month, with the final quote based on platform, close history, reporting needs, and recurring activity.
Virtual admin support
Owner, board, portal, meeting, resale, request, and coordination support can be added in modular lanes starting at $75/month.
Software
PayHOA first, but not PayHOA only.
Common Ledger is strongest when a self-managed community wants PayHOA accounting and virtual support. We also support AppFolio, Buildium, QuickBooks, and cleanup from spreadsheets when the underlying records need to be rebuilt.
What changes for the board?
The board keeps approval authority and bank control. Common Ledger handles accounting operations, reporting preparation, ledger upkeep, and the recurring administrative work you choose to outsource.
Get started
Bring us the unit count, platform, and last packet.
We will tell you what can be handled monthly, what needs cleanup first, and what virtual support lanes make sense.